810 Invoice

Introduction

This section describes mapping Information for:

Standard EDI Invoice (810)

ANSI X.12 Version 4010 VICS

VAN

GEIS

Qualifier ID Type:12

Qualifier ID:4043517987

Transaction Sets

Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes.

·         Segment Terminator:Carriage Return/Line Feed, Hex 0D/0A

·         Element Separator:Asterisk Character, Hex 2A

Transaction Set Format – 810

ISAInterchange Start

GSGroup Start

HEADER LEVEL

STTransaction Set Header

BIGBeginning Segment for Invoice

N1Name

ITDTerms of Sale/Deferred Terms of Sale

DETAIL LEVEL

IT1Baseline Item Data (Invoice)

SUMMARY LEVEL

TDSTotal Monetary Value Summary

CTTTransaction Totals

SETransaction Set Trailer

GEGroup End

ISEInterchange End

 

ST – Transaction Set Header

The Transaction Set Header indicates the start of a transaction set and assigns a control number.

Example:ST*810*000001127

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

ST01

143

Transaction Set Identifier Code

M

ID

3/3

810 – Invoice

ST02

329

Transaction Set Control Number

M

AN

4/9

Sequential number assigned by sender, For each functional group, the first Transaction Set Control number is 0001 and is incremented by one for each additional transaction set within the group.

 

BIG – Beginning Segment for Invoice

The Beginning Segment for Invoice indicates the beginning of an invoice transaction set and transmits identifying numbers and dates.

Example:BIG*20060717*91825*20060613*145607

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

BIG01

373

Date

M

DT

8/8

CCYYMMDD

BIG02

76

Invoice Number

M

AN

1/22

Identifying number assigned by issuer

BIG03

373

Date

O

DT

8/8

K&G's original purchase order date, CCYYMMDD

BIG04

324

Purchase Order Number

O

AN

1/22

K&G's original purchase order number

 

N1 – Name

The Name identifies a buying party by type of organization, name, and code.

Example:N1*ST**92*006

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

N101

98

Entity Identifier Code

M

ID

2/3

ST – Buying Partner

N102

93

Name

X

AN

1/60

not used

N103

66

Identification Code Qualifier

M

ID

1/2

92 – assigned by Buyer or Buyer’s agent

N104

67

Identification Code

M

AN

2/80

K&G 3-digit store number

 

ITD – Terms of Sale/Deferred Terms of Sale

The Terms of Sale/Deferred Terms of Sale segment specifies terms of sale.

Example:ITD*01*3****20060801*15

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

ITD01

336

Terms Type Code

M

ID

2/2

Code identifying type of payment terms.

01 – Basic

ITD02

333

Terms Basis Date Code

M

ID

1/2

Code identifying the beginning of the terms period.

3 – Invoice Date

ITD03

338

Terms Discount Percent

O

R

1/6

Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the Terms Discount Due Date.

Send the percent with a decimal point only when needed. ( e.g., send 10.5% as "10.5", and send 2% is as "2").

ITD04

370

Terms Discount Due Date

X

D

8/8

Date payment is due if discount is to be earned.CCYYMMDD

ITD05

351

Terms Discount Days Due

X

N

1/3

Number of days in the terms discount period by which payment is due if terms discount is earned.

The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.

ITD06

446

Terms Net Due Date

M

D

8/8

Date when total invoice amount becomes due expressed in format CCYYMMDD

ITD07

386

Terms Net Days

M

N

1/3

Number of days until total invoice amount is due (discount not applicable).The end of the term period is derived by adding this value to the beginning of the term period, as qualified by ITD02.

 

IT1 – Baseline Item Data (Invoice)

The Terms of Sale/Deferred Terms of Sale segment specifies terms of sale.

Example:IT1*000100*1116*EA*3.75**UP*417129490009*VA*ER491

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

IT101

350

Assigned Identification

O

AN

1/20

Alphanumeric characters assigned for differentiation within a transaction set

IT102

358

Quantity Invoiced

X

R

1/10

Number of units invoiced (supplier units)

IT103

355

Unit or Basis for Measurement Code

X

ID

2/2

EA – Each

IT104

212

Unit Price

X

R

1/17

Price per unit of product, service, commodity, etc.

Send price with a decimal point only when needed. (e.g., $15.95 would be sent as "15.95", and $29.00 would be sent as "29").

IT105

639

Basis of Unit Price Code

O

ID

2/2

Not used

IT106

235

Product/Service ID Qualifier

M

ID

2/2

UP – UPC Number

IT107

234

Product/Service ID

M

AN

1/48

UPC number

IT108

235

Product/Service ID Qualifier

O

ID

2/2

VA – Vendor’s Style Number

IT109

234

Product/Service ID

O

AN

1/48

Vendor’s Style Number

 

TDS – Total Monetary Value Summary

The Total Monetary Value Summary segment specifies the total invoice discounts and amounts.

Example:TDS*28800

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

TDS01

610

Amount

M

N2

1/15

Total amount of invoice (including charges, less allowances) before terms discount (if discount is applicable)

 

CTT – Transaction Totals

The Transaction Totals segment transmit a hash total for the number of IT1 segments in the transaction set.

Example:CTT*4

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

CTT01

354

Number of Line Items

M

N0

1/6

The number of IT1 segments present in the transaction set

 

SE – Transaction Set Trailer

The Transaction Set Trailer indicates the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments).

Example:SE*11*000001127

Ref

Elem ID

Element Name

Req

Type

Min/Max

Comments

SE01

96

Number of Included Segments

M

N0

1/10

Total number of segments included in a transaction set including ST and SE segments

SE02

329

Transaction Set Control Number

M

AN

4/9

Identifying control number – this must be the same number as is in the ST segment (ST02) for the transaction set.