The following is an outline of what is expected when receiving VICS 810 Inbound Invoice information from a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.
Deviation from the standard VICS 810 format may negate our ability to receive data from trading partners and would delay payment.
The following segments are based on VICS 4010. Refer to individual VICS manuals for differences in standards.
Transmissions of 810 Inbound Invoices must contain the valid Federated Purchase Order number in order to match the invoice for payment.
FDS does not accept non-merchandise charges including freight. Invoice will be processed net of these charges, with the exception of dropship invoices.
Prior to your sending 810 Invoice Transmissions, Federated Logistics Accounts Payable requires an enrollment and testing process. Please contact Federated Logistics Accounts Payable EDI office, (513) 782-3189, for enrollment information and testing procedures.
In the event that the vendor's invoice errors out of the Federated Accounts Payable system, Federated Logistics Accounts Payable will communicate failed invoice information for correction and retransmission via E-mail or phone.
It is mandatory to list the correct Bill of Lading (BOL) numbers within the EDI transmission. The BOL ties in directly with the 856 Advance Ship Notice. With the correct information, invoices can be processed more swiftly and accurately.
Note: Functional Acknowledgments will be sent for all documents transmitted to Federated by vendors.
|ST||Transaction Set Header|
|BIG||Beginning Segment for Invoice|
|ITD||Terms of Sale/Deferred Terms of Sale|
|FOB||FOB Related Instructions|
|IT1||Baseline Item Data|
|TDS||Total Monetary Value Summary|
|SAC||Service, Promotion, Allowance, or Charge Information|
|ISS||Invoice Shipment Summary|
|SE||Transaction Set Trailer|
|ISA06||Sender ID||Sender's Identifier|
|ISA07||Qualifier||08 - UCC Communication ID|
|ISA08||Receiver ID||UCC Assigned Communication ID|
|ISA11||Standard ID||U - ANSI X.12|
|ISA13||Control Number||Sequential Number|
|ISA14||Request Acknowledgment||0 - No|
|ISA15||Test Indicator||P - Production
T - Test
|GS02||Sender ID||Same as ISA06|
|GS03||Receiver ID||Same as ISA08|
|GS06||Control Number||Sequential Number|
|GS07||Agency||X - ANSI X.12|
|ST02||Control Number||Sequential Number assigned by sender|
|BIG||BIG01||Date||CCYYMMDD; date invoice was generated (Invoice date cannot be later than transmission date).|
|BIG02||Invoice Number||Identifying # from issuer. Each invoice number must be unique. FDS system will only process numeric characters. Ten of the most significant numeric characters will be processed.|
|BIG04||Purchase Order Number||Identifying # from Purchaser. Valid Federated Purchase Order number. Must be numeric only, 7 digits.|
|REF||REF01||DP Department Number|
|REF02||Reference ID||3-digit numeric Department Number|
|REF||REF01||Reference Identification Qualifier||CO - Customer Order Number|
|REF02||Reference ID||7-digit numeric only|
|N1||N101||Entity Identifier Code||BY - Buying Party|
|N103||Identification Code Qualifier||92 - Assigned by Buyer|
|Identification Code||Buying Party's buying location (mark for store number).|
|N1||Entity Identifier Code||ST - Ship To|
|Identification Code Qualifier||92 - Assigned by Buyer|
|Identification Code||Buyer Party's Ship To location (in most cases this is the distribution center unless shipping directly to the store).|
|N1||N101||Entity Identifier Code||RI - Remit To|
|N103||Identification Code Qualifier||1 - Duns Number|
|N104||Identification Code||Vendor's 9-digit Duns Number|
|ITD||ITD01||Terms Type Code|
|ITD02||Terms Basis Date Code|
|ITD03||Terms Discount Percent||Terms Discount percentage available to Buyer if Invoice is paid on or before due date. Expressed as %-Decimal point only used when needed (8.00 would be sent as 8 and 8.50 would be sent as 8.5).|
|ITD05||Terms Discount Days Due||Number of days in the Terms Discount period by which payment is due if Terms Discount is earned. When sending Terms Type code 12 (10 days after EOM) this field is not sent.|
|ITD07||Terms Net Days||Number of days until total invoice amount is due (discount not applicable).|
|FOB01||Shipment Method of Payment||CC - Collect
PP - Prepaid(By Seller)
|fob02||Location Qualifier||DE - Destination
FA - Factory
Note: FDS only receives transmissions at the UPC level.
|IT102||Quantity Invoiced||Number of Units Invoiced|
|IT103||Unit of Measure Code||EA - Each|
|IT104||Unit Price||Price per Unit, the price is sent with the decimal point only when needed ($15.95 would be sent as 15.95 and $29.00 would be sent as 29).|
|IT106||Product/Service ID Qualifier|
|EAN Number (13 Digits)|
|pid||pid01||Item Description Type|
|pid05||Description||Vendor Style Number/Description|
|TDS01||Amount||Total Merchandise cost only (net invoice amount before discount) (no decimal necessary, 2 decimal places are implied; for example, $8.00 will be sent as 800).|
|tds02||Amount||Total Merchandise cost ONLY (no decimal necessary, 2 decimal places are implied, for example, $8.00 will be sent as 800).|
|CAD||CAD04||Standard Carrier Alpha Code||2 Digit Carrier Code
(See External Code Source 17 in Section III for reference document)
|CAD07||Reference Number Qualifier||BM - Bill of Lading|
|CAD08||Reference Number||Bill of Lading Number|
|CAD||CAD07||Reference Number Qualifier||CN - Carrier's Reference Number (Pro/Freight Bill)|
|cad08||Reference Number||Pro Number or Freight Bill Number|
Note: Summary level SAC segment should carry any Freight or Sales Tax totals that may apply. However, FDS does not pay non-merchandise charges including freight. Invoice will be processed net of these charges, with the exception of dropship invoices.
|SAC01||Allowance or Charge Indicator||A - Allowance
C - Charge
|SAC02||Service, Promotion, Allowance, or Charge Code||From Code list section III - use A970, C040, C420, D240, or I230 to identify "freight charges". All other codes will be applied as Misc. See list.|
|SAC05||Allowance/Charge Total Amount||Total Dollar Amount for Allowance/Freight charge. This data element has an implied decimal point with 2 digits to the right of the decimal point; for example, $29.00 will be sent as 29.|
|SAC12||Allowance or Charge Method of Handling Code||02 - Off Invoice (Allowances)|
|ISS||ISS01||Number of Units Shipped||Total Quantity Cartons Shipped.|
|ISS02||Unit of Measure Code||CT - Carton
CA - Case
EA - Each
|CTT||CTT01||Number of Line Items||Total Number of Line Items in Transaction Set.|
|SE||SE01||Number of Included Segments||Total Number of Segments in Transaction Set.|
|SE02||Transaction Set Control Number||Sequential Number|
|GE01||Total Number of ST Segments||Total Number of ST Segments.|
|GE02||Control Number||Sequential Number|
|IEA||IEA01||Total Number of GS Segments||Total Number of GS Segments.|
|IEA02||Control Number||Sequential Number|