The following is an outline of what will be provided when transmitting a VICS 820 Remittance Statement to a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.

Remittance Statements will be sent in VICS 820 format.

The following segments are based on VICS 4010. Refer to individual manuals for differences in standards.


Note: Functional Acknowledgments are required from vendors for all documents sent by Federated.


This document includes payments for all Federated divisions on a single check. Division detail is divided by the ENT01 and ENT02 records identifying the division for the following transactions. Also included is supporting transaction detail for debit transactions.


At this time, Federated is supporting the transmission of remittance detail only. Electronic transfer of funds is not currently supported.


To test this document, contact the FMAS EDI contact coordinator at (513) 782-3189.

Segment Summary

Header Segments

M*/O*
Segment Name
m
stTransaction Set Header
bpr Summary of Remittance
trn Trace Reference Numbers
ref Reference Identifier
dtm Date/Time
n1 Payer Name
n1 Payee Name

Detail Segments

M*/O*
Segment Name
m
entEntity (Division) Identifier
nM1 Division Name
o
adxAdjustment Information
ref Department Information
dtm Date/Time
rmr Invoice Information
ref Purchase Order Information
ref Department Information
dtm Date/Time
adx Adjustment Information
it1 Deduction Quantity

Summary Segments

M*/O*
Segment Name Value/Comments
m
seTransaction Set Trailer

Header Envelope Segments

M*/O*
Segment DataElement Value/Comments
m
isaisa01 Qualifier00
isa02 AuthorizationBlanks
isa03 Qualifier00
isa04 SecurityBlanks
isa05 Qualifier08
isa06 Sender Identifier UCC Assigned Communication ID - 61133100AP
isa07 Qualifier01 - Duns Number

08 - UCC Communication ID

12 - Telephone Number

isa08 Receiver Identifier UCC Assigned Communication ID
isa09 DateYYMMDD
isa10 TimeHHMM
isa11 IdentifierU - ANSI X.12
isa12 Version00401
isa13 Control NumberSequential Number
isa14 Request Acknowledgment 0 - No
isa15 Test IndicatorP - Production

T - Test

isa16 Subelement Separator >
m
gsgs01 IdentifierPO

RA

gs02 Sender's CodeSame as ISA06
gs03 Receiver's CodeSame as ISA08
gs04 DateCCYYMMDD
gs05 TimeHHMM
gs06 Control NumberSequential Number
gs07 Agency X - ANSI X.12
gs08 Version004010VICS

Header Segments

M*/O*
Segment DataElement Value/Comments
m
stst01 Identifier820
st02 ControlSequential Number
M
BPRbpr01 Transaction Handling Code I - Remittance Information only
bpr02 Monetary AmountTotal Check Amount
bpr03 Credit/Debit Flag Code C - Credit
bpr04 Payment Method Code CHK - Check
o
bpr05 Payment Format Code PBC - Commercial/Corporate check
bpr06 Identification Number Qualifier 01 - ABA Transit routing number
bpr07 Depository Financial Institution (DFI) Identification Number Federated's Financial Institution Identification Number
bpr08 Account Number Qualifier DA - Demand Deposit
bpr09 Account NumberFederated's Bank Account Number
Bpr10 Originating Company Identifier 3 - prefix of Federated's Duns Number: 3029354883
bpr11 Originating Company Supplemental Code Unique Identifier
bpr12 DFI Identification Number Qualifier 01 - ABA transit routing number
bpr13 DFI Identification Number Receiving Financial institution Identification Number
bpr14 Account Number Qualifier DA - Demand Deposit
bpr15 Account NumberBank Account Number to be credited
bpr16 DateCCYYMMDD; Check Date
bpr17 Business Function Code VEN - Vendor Payment
m
trn trn01Trace Type Code 1 - Current Transaction Trace Number
trn02 Reference IdentificationCheck Number to be Traced
M
ref ref01Reference Identification Qualifier BT - Batch Number
ref02 Reference identification Federated's Assigned Batch Number(for Federated internal use only)
o
dtmdtm01 Date/Time Qualifier 097 - Transaction creation date
dtm02 DateCCYYMMDD; Transmission Date

Header Segments (cont'd)

m
n1
n101
Entity Identifier Code PR - Payer
n102
NameFEDERATED
n103
Identification Code Qualifier 1 - Duns Number
n104
Identification Code Duns Number: 029354883
M*/O*
Segment DataElement Value/Comments
m
n1
n101
Entity Identifier Code PE - Payee
n102
NameVendor Name
n103
Identification Code Qualifier 92 - Seller assigned number
n104
Identification Code Duns Number

Detail Segments

M*/O*
Segment DataElement Value/Comments
m
ENTent01 Entity Identifier 05 - Federated Corporate

17 - Macy's West

20 - Burdine's

40 - Rich's/Lazarus/Goldsmiths

65 - The Bon Marche

70 - Sterns

71 - Macy's East

72 - Bloomingdale's

88 - Federated Logistics

Repeat for each division as applicable

ent02 Division Identifier CF - Subsidiary/Division
ent03 Identification Code Qualifier 92 - Seller assigned number
Ent04 Entity Identifier Federated Division Number (as referenced in ENT01)
m
nM1nM101 Entity Identifier Code BY - Buying Party
NM102 Entity Type Qualifier '2' Non Person Entity
nM103 Organization Name Federated Division Name:
Macy's West
Bloomingdale's
and so forth
nM108 Identification Code Qualifier 92 - Seller Assigned Number
nM109 Identification Code Duns Number, Federated Division

o
adxadx01 Adjustment Monetary Amount Dollar Amount of Debit/Credit. This value is signed.
adx02 Adjustment Reason Code Adjustment Reason Code Table (Federated Cross-reference Table Available upon request)
adx03 Adjustment Indicator DB - Debit from

CM - Credit to

adx04 Reference Identification Document Number
o
REFref01 Reference Qualifier DP - Department/Vendor #
REF02 Reference NumberDepartment/Vendor Number(8 digits)
ref03 Reference Descriptor Description of Debit/Credit

M*/O*
Segment DataElement Value/Comments
o
dtmDTM01 Date/Time Qualifier 097 - Transaction Creation Date
DTM02 DateCCYYMMDD
o
rmrrmr01 Reference Identification Qualifier IV - Invoice
rmro2 Reference Identification Number Invoice Number
rmr03 Payment Action Code PO - Payment on Account

ER - Evaluated Receipts Settlement

rmr04 Monetary AmountNet Due
rmr05 Monetary AmountGross
rmr06 Monetary AmountDiscount Amount
o
refref01 Reference Qualifier PO - Purchase Order
ref02 Reference NumberPurchase Order Number for Invoice
o
REFref01 Reference Qualifier DP - Department/Vendor Number
ref02 Reference NumberDepartment/vendor Number for PO (8 digits)
o
dtmdtm01 Date/Time Qualifier 097 - Transaction creation date
dtm02 DateCCYYMMDD
o
adxadx01 Adjustment Monetary Amount Dollar Amount of Credit/Debit. This value is signed.
adx02 Adjustment Reason Code Adjustment Reason Code Table (Federated Cross-reference Table Available upon request)
adx03 Adjustment Indicator DB - Debit from

CM - Credit to

adx04 Reference Information Document Number
o
it1it101 Assigned Identification Style number
it102 QuantityQuantity for Deduction
it103 Unit or Basis for Measurement Code EA
it104 Unit PriceUnit Price of Style
it105 Basis of Unit Price Code QT - Quoted
it106 Product/Service ID Qualifier VA - Vendor style number involved in deduction

Summary Segments

M*/O*
Segment DataElement Value/Comments
m
sese01 Number of Included Segments Total Number of Segments in Transaction Set
se02 Transaction Set Control Number Sequential Number

Trailer Envelope Segments

M*/O*
Segment DataElement Value/Comments
m
gege01 Total Number of ST Segments Total Number of ST Segments
ge02 Control NumberSequential Number
m
ieaiea01 Total Number of GS Segments Total Number of GS Segments
iea02 Control NumberSequential Number