The following is an outline of what is expected when receiving VICS 832 Price Sales Catalog information from a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.


Note: Our preferred method of receiving UPC catalog information is via QRS.


Deviation from the standard VICS 832 format may negate our ability to receive data from trading partners. Price sales information is required in VICS 832 format.

To test the 832 document, contact the Federated EDI Support Center at (770) 246-5595.

The following segments are based on VICS 4010. Refer to individual manuals for differences in standards.

The Uniform Code Council can be reached at (800) 543-8137 for further assistance.
The National Retail Federation can be reached at (202) 783-7971.


Note: Functional Acknowledgments are expected from vendors for all documents sent by Federated.


Segment Summary

Header Segments
M*/O*Segment Name
m
stTransaction Set Header
m
bctBeginning Segment for Price/Sales Catalog
o
dtmDate/Time Reference
o
n1Name
o
n2Additional Name Information
o
n3Address Information
o
n4Geographic Location

Detail Segments
m
linItem Identification
m
dtmDate/Time Reference
M
CTBRestrictions
m
pidProduct/Item Description
o
ctpPricing Information
o
slnSubline Item Detail

Summary Segments
M*/O*Segment Name
m
cttTransaction Totals
m
seTransaction Set Trailer

Header Envelope Segments
M*/O*
Segment DataElement Value/Comments
m
isaisa01 Qualifier00
isa02 AuthorizationBlanks
isa03 Qualifier01 - Password
isa04 SecurityBlanks
isa05 Qualifier01 - Duns Number

08 - UCC Communication ID

12 - Telephone Number

isa06 Sender IDSender's Identifier
isa07 Qualifier08 - UCC Communication ID
isa08 Receiver IDUCC Assigned Communication ID
isa09 DateYYMMDD
isa10 TimeHHMM
isa11 Standard IDU - ANSI X.12
isa12 Version00401
isa13 Control NumberSequential Number
isa14 Request Acknowledgment 0 - No
isa15 Test IndicatorP - Production
isa16 Subelement Separator >
m
gsgs01 IDSC
gs02 Sender IDSame as ISA06
gs03 Receiver IDSame as ISA08
gs04 DateCCYYMMDD
gs05 TimeHHMM
gs06 Control NumberSequential Number
gs07 Agency X - ANSI X.12
gs08 Version004010VICS

Header Segments
M*/O*
Segment DataElement Value/Comments
m
stst01 ID832
st02 Control Number Sequential Number
m
bctbct01 Catalog Purpose Code RC - Resale Catalog
bct02 Catalog Number Sender's Vendor ID (combine Qualifier and Sender ID, for example, 122121234567)
bct03 Catalog Version Number Vendor's Selection Code**
bct06 Catalog Number Sequential number of this Catalog
bct09 Description Text Description of Vendor's Selection Code
bct10 Transaction Set Purpose Code 02 - Add

03 - Delete

04 - Change

**Selection codes are used by the vendor to group UPCs in logical categories. Common examples are:
By Style By Season
sel code 001=Blouses

sel code 002=Sweaters

sel code 003=Jackets

sel code 100=Spring '97

sel code 200=Summer '98

Selection codes are not required by Federated.
o
DTMdtm01 Date/Time Qualifier Type of Date:
043 - Publication
036 - Discontinue date
dtm02 Catalog Date CCYYMMDD
o
n1n101 Entity Identifier Code SF - Ship from
n102 Entity Name Free-form Name
n103 Identification Code Qualifier Method of Code Structure
n104 Identification Code Location Code as Denoted by N103
o
n2n201 Additional Name Information Free-form Name
n202 Additional Name Information Free-form Name
o
n3n301 Address Information Free-form Address field
n302 Address Information Free-form Address field
M*/O*
Segment DataElement Value/Comments
o
n4n401 City NameFree-form City field
n402 State or Province Code State; for example, GA or NY
n403 Postal Code (Zip) Exclude punctuation and blanks
n404 Country CodeCode Identifying the Country

Detail Segments
M*/O*
Segment DataElement Value/Comments
m
Lin

Note: One LIN segment is required for each UPC #. Multiple UPC numbers may not be included on one LIN segment.


lin01 Assigned Identification Sequential number starting with 1
lin02 Product/Service ID Qualifier UP - UPC

EN - EAN

lin03 Product/Service ID UPC Number (1Digits)

EAN Number (13 Digits)

lin04 Product/Service ID Qualifier VC - Vendor Catalog # Product ID/PID/Vendor Style
lin05 Product/Service ID Vendor Catalog Number Product ID Number. Please note the Federated onlines only show 20 characters. Please consider this when establishing these.
lin06 Product/Service ID Qualifier CM - Color
lin07 Product/Service ID NRMA 3-digit Color Code
lin08 Product/Service ID Qualifier SM - Size
lin09 Product/Service ID NRMA 5-digit Size Code
m
dtmdtm01 Date/Time Qualifier Type of Date:
043 - Publication
036 - Discontinue Date
dtm02 Catalog DateCCYYMMDD
o
ctbctb01 Restrictions/Conditions OR - Ordering
ctb03 Quantity Qualifier 57 - Minimum

70 - Maximum

CTB04 QuantityMinimum or Maximum Units
m
pidWe require one PID segment each for product description, size, and color.
M*/O*
Segment DataElement Value/Comments
m
pid-1pid01 Item Description Type Format of Description:
F - Free-form
pid02 Product Characteristic Code Product Being Described:
08 - Product
pid03 Agency Qualifier Code VI - VICS
pid04 Product Description Code CL - Collateral

GW - Gift with Purchase

PP - Prepack

PW - Purchase with Purchase

MP - Multipack

RN - Merchandise Cannot be Reordered

RY - Merchandise Can be Reordered

pid05 DescriptionProduct Description. Please note the Federated onlines only show 20 characters. Please consider this when establishing these.
m
pid-2pid01 Item Description Type Format of Description:
F - Free-form
pid02 Product Characteristic Code Product Being Described:
74 - Vendor Size
pid03 Agency Qualifier Code VI - VICS
pid04 Product Description Code CL - Collateral

GW - Gift with Purchase

PP - Prepack

PW - Purchase with Purchase

MP - Multipack

RN - Merchandise Cannot be Reordered

RY - Merchandise Can be Reordered

pid05 DescriptionSize Description. Please note the Federated onlines only show 10 characters. Please consider this when establishing these.
M*/O*
Segment DataElement Value/Comments
m
pid-3pid01 Item Description Type Format of Description:
F - Free-form
pid02 Product Characteristic Code Product Being Described:
73 - Vendor Color
pid03 Agency Qualifier Code VI - VICS
pid04 Product Description Code CL - Collateral

GW - Gift with Purchase

PP - Prepack

PW - Purchase with Purchase

MP - Multipack

RN - Merchandise Cannot be Reordered

RY - Merchandise Can be Reordered

pid05 DescriptionColor Description. Please note the Federated onlines only show 10 characters. Please consider this when establishing these.
o
pid-4pid01 Item DescriptionFormat of Description
Type F - Freeform
pid02 Product Characteristic Code TRN - Trade Name
pid03 Agency Qualifier Code VI - VICS
pid04 Product Description Code CL - Collateral

GW - Gift with Purchase

PP - Prepack

PW - Purchase with Purchase

MP - Multipack

RN - Merchandise Cannot be Reordered

RY - Merchandise Can be Reordered

pid05 DescriptionTrade Name
o
pid-5pid01 Item DescriptionFormat of Description
Type F - Free-form
pid02 Product Characteristic Code 92 - Fabric Description
pid03 Agency Qualifier Code VI - VICS
pid04 Product Description Code CL - Collateral

GW - Gift with Purchase

PP - Prepack

PW - Purchase with Purchase

MP - Multipack

RN - Merchandise Cannot be Reordered

RY - Merchandise Can be Reordered

pid05 DescriptionFabric Description, for example, 100% silk
M*/O*
Segment DataElement Value/Comments
o
po4po401 PackTrade Name
po402 SizeSize of Supplier Units (SKU Qty)
po403 Unit of Measure Code EA
o
ctpctp01 Class of Trade Code RS - Resale
ctp02 Price QualifierCAT - Catalog Price

MSR - Manufacturer's Suggested Price

ctp03 Unit PriceUnit Price in Dollars
ctp04 QuantityNumeric Value of Quantity
ctp05 Unit of Measure Code EA
o
slnsln01 Assigned Identification
sln03 Relationship Code Relation of Subline to Baseline:
D - Deleted
S - Substituted
I - Included
sln04 QuantityNumeric Quantity
sln05 Unit of Measure Code EA
sln09 Product/Service ID Qualifier UP - UPC

EN - EAN

VC - Vendor Catalog Number (Product ID/PID/Vendor Style)

SK - SKU

CM - Vendor Color

SM - Size Code

sln10 Product Service ID ID # for a Product

Summary Segments
M*/O*
Segment DataElement Value/Comments
m
cttctt01 Number of Line Items Total Number of LIN Segments in Transaction Set
m
sese01 Total Number of Segments Segment Count Including ST & SE Segments
se02 Control NumberSequential Number, Same as in ST02

Trailer Envelope Segments
M*/O*
Segment DataElement Value/Comments
m
gege01 Total Number of ST Segments Total Number of ST Segments
ge02 Control NumberSequential Number, Same as in GS06
m
ieaiea01 Total Number of GS Segments Total Number of GS Segments
iea02 Control NumberSequential Number, Same as in ISA13