The following is an outline of what will be sent when transmitting VICS 846 Inventory Advice Documents to a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.

The following segments are based on VICS 4010. Refer to individual manuals for differences in standards.

Federated recognizes that the VICS 4010 version of the 846 document is intended for transmission of information from vendor to retailer. Due to lack of on-hand information in the 852 document, we have chosen to use the 846 document to transmit information to vendors.

To test this document, contact the divisional EDI contact listed on the cover of the mapping guide or on the Federated Corporate Contact Listing (green sheets).


Note: Functional Acknowledgment is expected from vendors for all documents sent by Federated.


Segment Summary

Header Segments

M*/O*
Segment Name
m
stTransaction Set Header
m
biaBeginning Segment for Inventory Inquiry/Advice
m
dtmDate/Time Reference
o
refReference Numbers
o
n1Name

Detail Segments

m
linItem Identification
m
qtyQuantity

Summary Segments

m
cttTransaction Totals
m
seTransaction Set Trailer

Header Envelope Segments

M*/O*
Segment DataElement Value/Comments
m
isaisa01 Qualifier00
isa02 AuthorizationBlanks
isa03 Qualifier00
isa04 SecurityBlanks
isa05 Qualifier08 - UCC Comm ID
isa06 Sender IDUCC Assigned Communication ID
isa07 Qualifier01 - Duns

08 - UCC Comm ID

12 - Telephone Number

isa08 Receiver IDReceiver's Identifier
isa09 DateYYMMDD
isa10 TimeHHMM
isa11 Standard IDU - ANSI X.12
isa12 Version00401
isa13 Control NumberSequential Number
isa14 Request Acknowledgment 0 - No
isa15 Test IndicatorP - Production
isa16 Subelement Separator >
m
gsgs01 IDIB
gs02 Sender IDSame as ISA06
gs03 Receiver IDSame as ISA08
gs04 DateCCYYMMDD
gs05 TimeHHMM
gs06 Control NumberSequential Number
gs07 Agency X - ANSI X.12
gs08 Version004010VICS

Header Segments

M*/O*
Segment DataElement Value/Comments
m
stst01 ID846
st02 Control Number Sequential Number
m
bIAbIA01 Transaction Set
Purpose Code
  • 00 - Original
  • 07 - Duplicate
  • bIA02 Report Type Code MB
    bIA03 Reference Number Inventory Number in Sender's Application System
    bIA04 Date CCYYMMDD, Date Transaction Sent (Date 846 was created)
    m
    DTMdtm01 Qualifier
  • 090 - Report Start
  • 091 - Report End
  • dtm02 Date CCYYMMDD, Report Start Date or End Date (Date physical inventory was taken)
    o
    REFref01 Qualifier BT - Batch Number
    ref02 Reference Number Unique 10-character Batch Number for Federated Internal Use
    o
    REFref01 Qualifier DP - Department
    ref02 Reference Number Department Number in Sender's Application System
    o
    n1n101 Entity Identifier Code RL - Reporting Location
    n102 Entity Name Location in Sender's Application System (Example: Burdines)
    n103 Identification Code Qualifier 92 - Assigned by Buyer
    n104 Identification Code Buyer's Selling Location (Store Number)

    Detail Segments

    m
    LINlin02 Product/Service ID Qualifier UP

    EN

    lin03 Product/Service ID UPC Number (12 Digits)

    EAN Number (13 Digits)

    m
    QTYQTY01 Qualifier 33 - Stock Quantity
    QTY02 Quantity Quantity for SKU defined in LIN segments

    Summary Segments

    M*/O*
    Segment DataElement Value/Comments
    m
    cttctt01 Number of Line Items Number of LIN Segments
    m
    sese01 Total Number of Segments Segment count including STs and SEs
    se02 Control Number Sequential number, same as in ST02

    Trailer Envelope Segments

    m
    gege01 Total Number of ST Segments Total number of ST segments
    ge02 Control Number Sequential number, same as in GS06
    m
    ieaiea01 Total Number of GS Segments Total number of GS segments
    iea02 Control Number Sequential number, same as in ISA13