The following is an outline of what is expected when receiving VICS 850 Purchase Orders from a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.

Deviation from this format may negate our ability to receive data from trading partners.

Purchase orders (PO) are required in VICS 850 spreadsheet format.

If a vendor-generated Purchase Order is based on sales from a VICS 852 document, you must use the Purchase Order number(s) transmitted in that document. Inbound PO transmissions require a valid divisional PO number. Please contact buying office if PO number is needed.

The following segments are based on VICS 4010. Refer to individual manuals for differences in standards.

A given Purchase order number may only be transmitted to Federated once.

To test this document, contact the divisional EDI contact listed on the cover of the mapping guide or on the Federated Corporate Contact Listing (green sheets).

Refer to the Federated Routing Guide for routing/shipping information. For routing information, call (770) 913-4608.


Note: Functional Acknowledgments will be sent for all documents transmitted to Federated by vendors.


Segment Summary

Header Segments

M*/O*
Segment Name
m
stTransaction Set Header
m
begBeginning Segment for Purchase Order
m
dtmDate/Time Reference

Detail Segments

m
po1Baseline Item Data
o
ctpPricing Information
m
sdqDestination Quantity
o
slnSubline Item Detail

Summary Segments

M*/O*
Segment Name
m
cttTransaction Totals
m
seTransaction Set Trailer

Header Envelope Segments

m
isaisa01 Qualifier 00
isa02 Authorization Blanks
isa03 Qualifier 00
isa04 Security Blanks
isa05 Qualifier 01 - Duns Number

08 - UCC ommunication ID

12 - Telephone Number

isa06 Sender ID Sender's Duns Number

Communication ID

Phone Number

Account Number

User ID

isa07 Qualifier 08 - UCC Communication ID
isa08 Receiver ID UCC Assigned Communication ID
isa09 DateYYMMDD
isa10 TimeHHMM
isa11 Standard ID U - ANSI X.12
isa12 Version 00401
isa13 Control Number Sequential Number
isa14 Request Acknowledgment 0 - No
isa15 Test Indicator P - Production
isa16 Subelement Separator >
m
gsgs01 IDPO
gs02 Sender ID Same as ISA06
gs03 Receiver ID Same as ISA08
gs04 DateCCYYMMDD
gs05 TimeHHMM
gs06 Control Number Sequential Number
gs07 Agency X - ANSI X.12
gs08 Version 004010VICS

Header Segments

M*/O*
Segment DataElement Value/Comments
m
stst01 ID850
st02 Control NumberSequential Number
m
begbeg01 Purpose Code00 - Original

06 - Confirmation

07 - Duplicate

16 - Proposed

beg02 Purchase Order Type Code Refer to VICS Manual
beg03 Purchase Order Number Purchase Order number, 7-digit, numeric only
beg04 Release NumberRetailer's Release against the Purchase Order, if used
beg05 DateCCYYMMDD
M
dtmdtm01 Date/Time Qualifier 001 - Cancel After

010 - Requested Ship

015 - Promotion Start

037 - Ship Not Before

DTM02 DateCCYYMMDD

Detail Segments

M*/O*
Segment DataElement Value/Comments
m
po1po102† Quantity Ordered Total Quantity for This Line Item
po103† Unit of MeasureEA - Unit of Measure Always Each
† For ordering merchandise in packs, use the following PO1 format along with the SLN segment (see SLN segment requirements below):
po1 po102Quantity Ordered Number of Packs Ordered
po103 Unit of MeasureAS - Assortment (Pack)
po104 Unit Price (COST) Unit Cost
(If > 0, Must be specified)
Vendors may transmit a maximum of 99,999 units in the PO102. Vendors may transmit a maximum of 9,999 units per UPC per store.

M*/O*
Segment DataElement Value/Comments
M
P01po105 Basis of Unit Cost LD - Catalog Price Per Dozen

LE - Catalog Price For Each

NC - No Change

PR - Promotional Cost

QT - Quoted

TD - Contract Price Per Dozen

TE - Contract Price For Each

WD - Wholesale Price Per Dozen

WE - Wholesale Price For Each

po106† Product/Service ID Qualifier UP - Universal Product Code

EN - European Article Number

po107† Product/Service ID 12-Digit UPC

13-Digit EAN


† UPC Qualifier and Number can also be located in one of the following pairs of segments: PO108 & 109, PO110 & 111, PO112 & 113, or PO114 & 115.


o
ctpcTP02 Price QualifierMSR - Manufacturer's Suggested Retail

PRP - Promotional Retail

RES - Resale (Retail)

ctp03 Unit Price (RETAIL) Retail Price
m
sdqsdq01 Unit of Measurement Code (Refer to VICS Manual)
SDQ02 Identification Code Qualifier 92 - Assigned by Buyer
sdq03 Identification Code Store Number
sdq04 QuantityQuantity Ordered for Store A
sdq05 Identification Code Store Number
sdq06 QuantityQuantity Ordered for Store B
sdq07 Identification Code Store Number
sdq08 QuantityQuantity Ordered for Store C
sdq09 Identification Code Store Number
sdq10 QuantityQuantity Ordered for Store D
sdq11 Identification Code Store Number
sdq12 QuantityQuantity Ordered for Store E
sdq13 Identification Code Store Number
sdq14 QuantityQuantity Ordered for Store F
sdq15 Identification Code Store Number
sdq16 QuantityQuantity Ordered for Store G
sdq17 Identification Code Store Number
sdq18 QuantityQuantity Ordered for Store H
sdq19 Identification Code Store Number
sdq20 QuantityQuantity Ordered for Store I

M*/O*
Segment DataElement Value/Comments
sdq21 Identification Code Store Number
sdq22 QuantityQuantity Ordered for Store J
o
sln


Note: SLN segment is only used for ordering in packs, in conjunction with the PO1 segment (see PO1 segment requirements above). Otherwise this segment is not required.


sln01 Assigned ID
sln03 Relationship Code Refer to VICS Manual
sln04 QuantityTotal Number of Units of this Item per Pack
sln05 Unit of MeasureRefer to VICS Manual
sln06 Unit PriceRetail Price, Promotional Price, or Unit Cost
sln07 Basis of Unit Price LD - Catalog Price per Dozen

LE - Catalog Price for Each

NC - No Change

PR - Promotion

QT - Quoted

RE - Retail Price for Each

TD - Contract Price per Dozen

TE - Contract Price for Each

WD - Wholesale Price per Dozen

WE - Wholesale Price for Each

sln09† Product/Service ID Qualifier UP - Universal Product Code

EN - European Article Number

sln10† Product/Service ID 12-Digit UPC
13-Digit EAN


† UPC Qualifier and Number can also be located in one of the following pairs of segments: SLN11 & 12, SLN13 & 14, SLN15 & 16, or SLN 17 & 18.


Summary Segments

M*/O*
Segment DataElement Value/Comments
m
cttctt01 Number of Line Items Total Number of PO1 Segments in Transaction Set
m
sese01 Total Number of Segments Segment Count Including ST & SE
se02 Control NumberSequential Number, Same as in ST02

Trailer Envelope Segments

M*/O*
Segment DataElement Value/Comments
m
gege01 Total Number of ST Segments Total Number of ST Segments
ge02 Control NumberSequential Number, Same as GS06
m
ieaiea01 Total Number of GS Segments Total Number of GS Segments
iea02 Control NumberSequential Number, Same as ISA13