The following is an outline of what will be provided when transmitting VICS 850 Purchase Orders to a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.

Purchase orders will be sent in VICS 850 Spreadsheet, extended format.

The following segments are based on VICS 4010. Refer to individual manuals for differences in standards.

Please refer to the Federated routing guide for routing/shipping instructions. For routing information, call (770) 913-4608.


Note: Functional Acknowledgments are expected from vendors for all documents sent by Federated.


In lieu of the Purchase Order change document (860), vendors may receive a retransmission of Purchase Order numbers that includes changes. Please note, duplicate transmissions will be flagged by 07 in the BEG 01 segment. Do not double ship.

To test this document, contact the divisional EDI contact listed on the cover of the mapping guide or on the Federated Corporate Contact Listing (green sheets).

Segment Summary

Header Segments

M*/O*

  • Segment
  • Name

    m

    st Transaction Set Header

    m

    beg Beginning Segment for Purchase Order

    o

    ref Reference Numbers

    o

    fob F.O.B. Related Instructions

    o

    sac Service, Promotion, Allowance, or Charge Information

    o

    itd Terms of Sale/Deferred Terms of Sale

    o

    dtm Date/Time Reference

    Detail Segments

    M*/O*

  • Segment
  • Name

    m

    po1 Baseline Item Data

    o

    ctp Pricing Information

    o

    sdq Destination Quantity

    Summary Segments

    M*/O*

  • Segment
  • Name

    m

    ctt Transaction Totals

    m

    se Transaction Set Trailer

    Header Envelope Segments

    M*/O*

    Segment Data Element Value/Comments

    m

    isa isa01 Qualifier 00
        isa02 Authorization Blanks
        isa03 Qualifier 00
        isa04 Security Blanks
        isa05 Qualifier 08
        isa06 Sender ID UCC Assigned Communication ID
        isa07 Qualifier 01

    08

    12

        isa08 Receiver ID Duns Number

    UCC Communication ID

    Telephone Number

    Acct ID

        isa09 Date YYMMDD
        isa10 Time HHMM
        isa11 Identifier U
        isa12 Version 00401
        isa13 Control Number Sequential Number
        isa14 Request Acknowledgment 0
        isa15 Test Indicator P - Production

    T - Test

        isa16 Subelement Separator >
             

    m

    gs gs01 ID PO
        gs02 Sender's Code Same as ISA06
        gs03 Receiver's Code Same as ISA08
        gs04 Date CCYYMMDD
        gs05 Time HHMM
        gs06 Control Number Sequential Number
        gs07 Agency X
        gs08 Version 004010VICS

    Header Segments

    M*/O*

    Segment Data Element Value/Comments

    m

    st st01 Identifier 850
        st02 Control Sequential Number
             

    m

    beg beg01 Transaction Set Purpose Code 00 - Original

    06 - Confirmation

    07 - Duplicate

        beg02 Type Code RE - Reorder (Basics System-generated)

    SA - Stand Alone (Item/Fashion)

    BK - Blanket Order (Bulk and Release)

    RL - Release

        beg03 Purchase Order Number Purchase Order Number
        BEG04 Release 1 - For Release Orders Only
        beg05 Date CCYYMMDD
             

    Note: BK code in the BEG02 segment identifies bulk Purchase Orders. The same purchase order number is used for a bulk transmission and a release transmission. Only one release transmission per Purchase Order is allowed.



    If you are interested in receiving Bulk and Release Purchase Orders, contact the divisional EDI manager listed on the front of the mapping guide for information.


    o

    ref ref01 Qualifier BT - Batch Number
        ref02 Reference Number Unique 10-character Batch Number for Federated Internal Use
             

    o

    ref ref01 Qualifier DP
        ref02 Reference Number Department Number
             

    o

    ref ref01 Qualifier CO
        ref02 Purchase Order Number Retailer's PO Number if Vendor's PO Number is Given in BEG03
             

    O

    FOB FoB01 Payment Code DF - Defined by Buyer and Seller
             

    o

    SAC Sac01 Indicator N - No Allowance or Charge
      (Rush orders) sac03 Agency Qualifier Code VI - VICS
        SAC04 Service Codes OHRO - Order Handling Rush Order
             

    M*/O*

    Segment Data Element Value/Comments

    O

    sac sac01 Indicator N - No Allowance or Charge
        Sac03 Agency Qualifier Code VI - VICS
        sac04 Service Codes HA - Hanger Service
        sac15 Description Text of Hanger Service: Hanger Service Required; Must Ship on Hangers
             

    o

    sac sac01 Indicator N - No Allowance or Charge
        sac03 Agency Qualifier Code VI - VICS
        sac04 Service Codes TC09 - As agreed by Trading Partners

    TC10 - Do Not Price

        sac15 Description Text of Ticketing Instructions: Tickets Must be Marked with Retail Prices

    OR
    Do Not Mark Retail Prices on Tickets

             

    o

    itd itd01 Type Code 01 - Basic

    02 - EOM

    05 - Discount Not Applicable

        itd02 Date Code 2 - Delivery Date

    3 - Invoice Date

    8 - Invoice Transmission Date

        itd03 Percent Discount Percent (Expressed in %. Use decimal point only when needed, for example, 10.5% is 10.5 and 2% is 2.)
        itd05 Discount Days Due If Discount Available-Days Due
        itd07 Net Days Due If Net Terms-Days Due
             

    o

    dtm dtm01 Qualifier 010 - Requested Ship (Do Not Ship Before)
        dtm02 Date CCYYMMDD Ship Date
        dtm01 Qualifier 001 - Cancel After (Do Not Ship After)
        dtm02 Date CCYYMMDD Cancel Date
        dtm01 Qualifier 015 - Promotion Start
        dtm02 Date CCYYMMDD Promo Date
             

    M*/O*

    Segment Data Element Value/Comments

    M

    Po1 po101 Assigned ID Sequential Purchase Order Line Item Number
        po102 Quantity Total Quantity Ordered
        po103 Code EA - Unit of Measure, Always Each
        po104 Unit Price (Cost) Unit Cost
        po105 Basis of Unit Price WE - Wholesale Price per Each

    NC - No Charge

        po106 Qualifier UP

    EN

        po107 ID UPC Number (12 Digits)

    EAN Number (13 Digits)

        po108 Qualifier CG
        po109 ID Class Number
             

    Note: PO108 and PO109 are optional fields transmitted for vendor pre-ticketing.


             

    O

    Ctp ctp02 Price Qualifier RES
        ctp03 Unit Price Retail Price
             

    Note: CTP02 and CTP03 are optional fields transmitted for vendor pre-ticketing.


    Ticketing Information:
    Dept/Class/Retail 999-99 $99,999.99

    Department from REF segment (REF02)
    Class from PO1 segment (PO109)
    Retail price from CTP segment (CTP03 should be printed in black ink on a white label and affixed to zone 6 of the vendor UPC ticket)

    M*/O*

    Segment Data Element Value/Comments

    o

    sdq sdq01 Code EA - Unit of Measure, Always Each
        SDQ02 Qualifier 92
        sdq03 Identification Code Store Number
        sdq04 Quantity Quantity for Above Store
        sdq05 Identification Code Store Number
        sdq06 Quantity Quantity for Above Store
        sdq07 Identification Code Store Number
        sdq08 Quantity Quantity for Above Store
        sdq09 Identification Code Store Number
        sdq10 Quantity Quantity for Above Store
        sdq11 Identification Code Store Number
        sdq12 Quantity Quantity for Above Store
        sdq13 Identification Code Store Number
        sdq14 Quantity Quantity for Above Store
        sdq15 Identification Code Store Number
        sdq16 Quantity Quantity for Above Store
        sdq17 Identification Code Store Number
        sdq18 Quantity Quantity for Above Store
        sdq19 Identification Code Store Number
        sdq20 Quantity Quantity for Above Store
        sdq21 Identification Code Store Number
        sdq22 Quantity Quantity for Above Store

    Summary Segments

    M*/O*

    Segment Data Element Value/Comments

    m

    ctt ctt01 Number Total Number of PO1 Segments in Transaction Set
             

    m

    se se01 Number Number of Segments
        se02 Control Same as ST02
             

    Trailer Envelope Segments

    M*/O*

    Segment Data Element Value/Comments

    m

    ge ge01 Total Total ST Segments
        ge02 Control Number Sequential Number
             

    m

    iea iea01 Total Total GS Segments
        iea02 Control Number Sequential Number