The following is an outline of what is required when receiving VICS 855 Purchase Order Acknowledgments from a vendor. For definitions of the segments, please see the VICS retail industry conventions and guidelines for EDI.

Deviation from this format may negate our ability to receive data from trading partners.

The following segments are based on VICS 4010. Refer to individual manuals for differences in standards.

To test this document, contact the divisional EDI contact listed on the cover of the mapping guide or on the Federated Corporate Contact Listing (green sheets).


Note: Functional Acknowledgments will be sent for all documents transmitted to Federated by vendors.


Segment Summary

Header Segments

M*/O*

Segment

Name    

m

st Transaction Set Header

m

bak Beginning Segment for Purchase Order Acknowledgment

m

dtm Date/Time Reference

Detail Segments

M*/O*

Segment Name    

m

po1 Baseline Item Data

m

ctp Pricing Information

m

sdq Destination Quantity

o

sln Subline Item Detail

Summary Segments

M*/O*

Segment Name    

m

ctt Transaction Totals

m

se Transaction Set Trailer

Header Envelope Segments

M*/O*

Segment Data Element Value/Comments

m

isa isa01 Qualifier 00
    isa02 Authorization Blanks
    isa03 Qualifier 00
    isa04 Security Blanks
    isa05 Qualifier 01 - Duns Number

08 - UCC Communnication ID

12 - Telephone Number

    isa06 Sender ID Sender's Duns Number

Communication ID

Phone Number

Account Number

User ID

    isa07 Qualifier 08 - UCC Communication ID
    isa08 Receiver ID UCC Assigned Communications ID
    isa09 Date YYMMDD
    isa10 Time HHMM
    isa11 Standard ID U - ANSI X.12
    isa12 Version 00401
    isa13 Control Number Sequential Number
    isa14 Request Acknowledgment 0 - No
    isa15 Test Indicator P - Production
    isa16 Subelement Separator >
         

m

gs gs01 ID PR
    gs02 Sender ID Same as ISA06
    gs03 Receiver ID Same as ISA08
    gs04 Date CCYYMMDD
    gs05 Time HHMM
    gs06 Control Number Sequential Number
    gs07 Agency X - ANSI X.12
    gs08 Version 004010VICS

Header Segments

M*/O*

Segment Data Element Value/Comments

m

st st01 ID 855
    st02 Control Number Sequential Number
         

m

bak bak01 Purpose Code 00 - Original

16 - Proposed

    bak02 Acknowledgment Type Refer to VICS Manual
    bak03 Purchase Order Number Purchase Order Number
    bak04 Date CCYYMMDD
         

M

dtm dtm01 Date/Time Qualifier 001 - Cancel After

010 - Requested Ship

068 - Current Schedule Ship

086 - Scheduled for Shipment

    dtm02 Date CCYYMMDD

Detail Segments

M*/O*

Segment Data Element Value/Comments

m

po1 po102† Quantity Ordered Total Quantity for this Line Item
    po103† Unit of Measure EA - Unit of Measure Always Each
         
  † For ordering merchandise in packs, use the following PO1 format along with the SLN segment (see SLN segment requirements below):
  po1 po102 Quantity Ordered Number of Packs Ordered
    po103 Unit of Measure AS - Assortment (Pack)
         
    po104 Unit Price (COST) Unit Cost
Specify any cost greater than 0.
    po105 Basis of Unit Cost LD - Catalog Price Per Dozen

LE - Catalog Price For Each

NC - No Change

PR - Promotional Cost

QT - Quoted

TD - Contract Price per Dozen

TE - Contract Price For Each

WD - Wholesale Price Per Dozen

WE - Wholesale Price For Each

         

Note: Vendors may transmit a maximum of 99,999 units in the PO102. Vendors may transmit a maximum of 9,999 units per UPC per store.


M*/O*

Segment Data Element Value/Comments

m

po1 po106† Product/Service ID Qualifier UP - Universal Product Code

EN - European Article Number

    po107† Product/Service ID UPC Number (12 Digits)

EAN Number (13 Digits)


† UPC Qualifier and Number can also be located in one of the following segment pairs: PO108 & 109, PO110 & 111, PO112 & 113, or PO114 & 115.


m

ctp ctp02 Price Qualifier MSR - Manufacturer's Suggested Retail

PRP - Promotional Retail

RES - Resale Retail

    ctp03 Unit Price (Retail) Retail Price
         

m

sdq sdq01 Unit of Measurement Code Refer to VICS Manual
    SDQ02 Identification Code Qualifier 92 - Assigned by Buyer
    sdq03 Identification Code Store Number
    sdq04 Quantity Quantity Ordered for Store A
    sdq05 Identification Code Store Number
    sdq06 Quantity Quantity Ordered for Store B
    sdq07 Identification Code Store Number
    sdq08 Quantity Quantity Ordered for Store C
    sdq09 Identification Code Store Number
    sdq10 Quantity Quantity Ordered for Store D
    sdq11 Identification Code Store Number
    sdq12 Quantity Quantity Ordered for Store E
    sdq13 Identification Code Store Number
    sdq14 Quantity Quantity Ordered for Store F
    sdq15 Identification Code Store Number
    sdq16 Quantity Quantity Ordered for Store G
    sdq17 Identification Code Store Number
    sdq18 Quantity Quantity Ordered for Store H
    sdq19 Identification Code Store Number
    sdq20 Quantity Quantity Ordered for Store I
    sdq21 Identification Code Store Number
    sdq22 Quantity Quantity Ordered for Store J
         

M*/O*

Segment Data Element Value/Comments

o

sln      

Note: SLN segment is only used for ordering in packs, together with the PO1 segment (see PO1 segment requirements above); otherwise this segment is not required.


sln01 Assigned ID
sln03 Relationship Code Refer to VICS Manual
sln04 Quantity Total Number of Units of This Item per Pack
sln05 Unit of Measure Refer to VICS Manual
sln06 Unit Price Retail Price, Promotional Price, or Unit Cost
sln07 Basis of Unit Price LD - Catalog Price per Dozen

LE - Catalog Price for Each

NC - No Change

PR - Promotional Cost

QT - Quoted

RE - Retail Price for Each

TD - Contract Price per Dozen

TE - Contract Price for Each

WD - Wholesale Price per Dozen

WE - Wholesale Price for Each

sln09† Product/Service ID Qualifier UP - Universal Product Code
EN - European Article Number
sln10† Product/Service ID UPC Number (12 Digits)

EAN Number (13 Digits)


† UPC Qualifier and Number can also be located in one of the following segment pairs: SLN11 & 12, SLN13 & 14, SLN15 & 16, or SLN 17 & 18.


Summary Segments

M*/O*

Segment Data Element Value/Comments

m

ctt ctt01 Number of Line Items Total Number of PO1 Segments in Transaction Set
         

m

se se01 Total Number of Segments Segment Count Including ST and SE
    se02 Control Number Sequential Number, Same as in ST02
         

Trailer Envelope Segments

M*/O*

Segment Data Element Value/Comments

m

ge ge01 Total Number of ST Segments Total Number of ST Segments
    ge02 Control Number Sequential Number, Same as in GS06
         

m

iea iea01 Total Number of GS Segments Total Number of GS Segments
    iea02 Control Number Sequential Number, Same as in ISA13