850 PURCHASE ORDER SEGMENT HIERARCHY


850 PURCHASE ORDER SEGMENT HIERARCHY

ISA INTERCHANGE START
GS GROUP START
ST TRANSACTION SET HEADER
BEG BEGINNING SEGMENT FOR PURCHASE ORDER
REF REFERENCE NUMBERS
REF REFERENCE NUMBERS
REF REFERENCE NUMBERS
REF REFERENCE NUMBERS
REF REFERENCE NUMBERS
PER ADMINISTRATIVE COMMUNICATIONS CONTACT
CSH SALES REQUIREMENTS
ITD TERMS OF SALE/DEFERRED TERMS OF SALE
DTM DATE/TIME REFERENCE (DELIVERY DATE)
DTM DATE/TIME REFERENCE (CANCEL DATE)
PWK PAPERWORK
N1 SHIP-TO NAME
N3  ADDRESS INFORMATION (Ship-to)
N3  ADDRESS INFORMATION (Ship-to)
N4  GEOGRAPHIC LOCATION (Ship-to)
REF  REFERENCE NUMBERS
PER  ADMINISTRATIVE COMMUNICATIONS CONTACT
N1 SHIP-FROM NAME
N4  GEOGRAPHIC LOCATION (Ship-from)
PO1 PURCHASE ORDER BASELINE ITEM DATE
PO3  ADDTIONAL ITEM DETAIL
PID  PRODUCT/ITEM DESCRIPTION
PO4 ITEM PHYSICAL DETAILS
CTT TRANSACTION TOTALS
SE TRANSACTION SET TRAILER
GE GROUP END
IEA INTERCHANGE END




850 PURCHASE ORDER SEGMENT HIERARCHY




ST       TRANSACTION SET HEADER

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

ST01

143

M Transaction Set Id Code "850"

3/3

ST02

329

M Transaction Set Control Number  

4/9





BEG        BEGINNING SEGMENT FOR PURCHASE ORDER

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

BEG01

353

M Transaction Set Purpose Code "00" = Original Purchase Order

2/2

BEG02

92

M P.O. Type Code

"CN" = Consignment Order

"DS" = Drop Ship Order

"PR" = Promotional Order

"SA" = Stand Alone Order

2/2

BEG03

324

M P.O. Number Staples Purchase Order Number

1/22

BEG05

373

M P.O. Date Staples Purchase Order Date date expressed CCYYMMDD

8/8





REF        REFERENCE NUMBERS SEGMENT

* Optional Segment

Element

Element#

 

Description Qualifiers/Definition

Min

Max

REF01

128

M Reference Number Qualifier

"CO" = Customer PO Number

2/2

REF02

127

M Reference Number Purchase Order Number

1/30

*Dropship Orders only



REF        REFERENCE NUMBERS SEGMENT

* Optional Segment

Element

Element#

 

Description Qualifiers/Definition

Min

Max

REF01

128

M Reference Number Qualifier

"RE" = Release Number

2/2

REF02

127

M Reference Number Release Number

1/30

*Dropship Orders only



REF        REFERENCE NUMBERS SEGMENT

* Optional Segment

Element

Element#

 

Description Qualifiers/Definition

Min

Max

REF01

128

M Reference Number Qualifier

"IL" = Staples Front End Purchase Order

2/2

REF02

127

M Reference Number Purchase Order

1/30

*Dropship Orders only



REF        REFERENCE NUMBERS SEGMENT

Mandatory Segment

Element

Element#

 

Description Qualifiers/Definition

Min

Max

REF01

128

M Reference Number Qualifier

"IA" = Staples internal vendor number

2/2

REF02

127

M Reference Number Vendor Number

1/30





REF        REFERENCE NUMBERS SEGMENT

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

REF01

128

M Reference Number Qualifier "MR" = Merchandise Type Code

2/3

REF02

127

M Reference Number Merchandise Type Code

3/5





PER        ADMINISTRATIVE COMMUNICATIONS CONTACT

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PER01

366

M Contact Function Code

"BD" = Buyer

"IC" = Information Contact

2/2

PER02

93

C Name Contact Name

1/60

PER03

365

O Communication Number Qualifier "TE" = Telephone

2/2

PER04

364

C Communication Number Telephone Number

1/80





CSH        SALES REQUIREMENTS SEGMENT

Optional Segment

Element

Element#

 

Description Qualifiers/Definition

Min

Max

CSH01

563

M Sales Requirement Code

"N" = No Backorder

1/2





ITD        TERMS OF SALE / DEFERRED TERMS OF SALE

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

ITD01

336

M Terms Type Code  

2/2

ITD03

338

M Terms Discount Percent  

1/6

ITD05

351

M Terms Discount Days Due  

1/3

ITD07

386

M Terms Net Days  

1/3

ITD12

352

M Description Free Form Description of the Terms of Sale

1/80





DTM        DATE / TIME REFERENCE

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

DTM01

374

M Date/Time Qualifier *

"002" = Delivery Requested By

"010" = Ship Date

3/3

DTM02

373

M Date Date expressed as CCYYMMDD

8/8

*Mutually agreed upon by Vendor and Staples. Ship Date is a target ship date. The actual ship date will be determined through the routing process.



DTM        DATE / TIME REFERENCE

* Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

DTM01

374

M Date/Time Qualifier "001" = Cancel After

3/3

DTM02

373

M Date Cancel After date as CCYYMMDD

8/8

*Mandatory for Replenishment orders



PWK        PAPERWORK

* Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PWK01

755

M Note Reference Code "AT" = Purchase Order Notes

2/2

PWK07

352

M Free Form Message Purchase Order Notes

1/80

*Dropship Orders only



N1         NAME(Ship-to)

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

N101

98

M Entity Id Code "ST" = Ship To

2/3

N102

93

C Name

Name of Staples Store, Warehouse,

or Customer Name

1/60

N103

66

O ID Code Qualifier "92" = Assigned By Buyer

1/2

N104

67

C ID Code * Staples Store or Warehouse Number

3/5

*Mandatory for Replenishment orders



N3         ADDRESS INFORMATION(Ship-to)

* Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

N301

166

M Address Information Ship-to Address 1

1/35

N302

166

C Address Information

Ship-to Address 2

1/35

*Mandatory for Dropship and Special Orders



N3         ADDRESS INFORMATION(Ship-to)

* Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

N301

166

M Address Information Ship-to Address 3

1/35

*Dropship and Special Orders only



N4         GEOGRAPHIC LOCATION

* Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

N401

19

M City Name Ship-To City

2/30

N402

156

M State or Province Code Ship-to State

2/2

N403

67

M Postal Code Ship-To Zip Code

3/15

*Mandatory for Dropship and Special Orders



REF         REFERENCE NUMBERS

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

REF01

128

M Reference Number Qualifier "2J" = Floor Number

2/3

REF02

127

M Reference Number Ship-to Floor Number

1/30





PER        ADMINISTRATIVE COMMUNICATIONS CONTACT

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PER01

366

O Contact Function Code "IC" = Ship-to Contact Name

2/2

PER02

93

O Name Ship-to Contact Name

1/60





N1         NAME(Ship-from)

*Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

N101

98

M Entity Id Code "SF" = Ship From

2/3

N102

93

C Name Vendor Name

1/60

*Mandatory for Replenishment orders only



N4         GEOGRAPHIC LOCATION

* Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

N401

19

M City Name Ship-From City

2/30

N402

156

M State or Province Code Ship-From State

2/2

N403

67

M Postal Code Ship-From Zip Code

3/15

*Mandatory for Replenishment Orders only



PO1         PURCHASE ORDER BASELINE ITEM DATA

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PO101

350

M Assigned Identification Line Item Number

1/6

PO102

330

M Quantity Ordered Quantity Ordered in Staples Order Units

1/9

PO103

355

M Unit of Measure Code Staples Order Unit of Measure

2/2

PO104

212

M Unit Price Item Unit Cost

1/14

PO106

235

M Prod/Serv ID Qual "SK" = Staples 6 Digit SKU Number

2/2

PO107

234

O Prod/Serv ID Staples 6 Digit SKU Number

6/6

PO108

235

C Prod/Serv ID Qual "UP" = UPC code

2/2

PO109

234

O Prod/Serv ID UPC code 1-5-5-1 format

12/14

PO110

235

C Prod/Serv ID Qual "VA" = Vendor Model Number

2/2

PO111

234

O Prod/Serv ID * Vendor Model Number

1/15

*Mandatory for Drop ship and Special Orders



PO3         ADDITIONAL ITEM DETAIL

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PO301

371

M Change Reason Code "PS" = Staples Non-inventory Item

2/2





PID         PRODUCT/ITEM DESCRIPTION

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PID01

349

M Item Description Type "F" = Free Form Description

1/1

PID05

349

M Free Form Description Product Description or Line Item Note

1/80





PO4         ITEM PHYSICAL DETAILS

Optional Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

PO401

356

M Pack Number of Staples selling Units in a case

1/6

*Mandatory for Full Case Replenishment Orders



CTT         CTT TRANSACTION TOTALS

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

CTT01

354

M Number of Line Items Number of PO1 Segments on Order

1/6





SE          ITEM TRANSACTION SET TRAILER

Mandatory Segment

Element

Element#

  Description Qualifiers/Definition

Min

Max

SE01

96

M Number of Included Segments Number of Segments Contained in PO

1/10

SE02

329

M Trans. Set Control Number Transaction Set Control Number

4/9





Staples Transaction Sets
Staples EDI Guide Table of Contents