EDI 540 Segments and Elements for the Notice Of Employment Status Standard


AgencySet IDFGTransaction DescriptionSubcommitteeStandard
ANSI540ESNotice Of Employment Status GovernmentDownload


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Research and Development:
See the list of EDI 540 segments and elements in below data grid. The Jobisez.com site has an online translation tool that converts the EDI 540 (Notice Of Employment Status) document into a CSV file. If you are researching the 540s, you can view other trading partner's mapping specifications. You can also gain knowledge by researching all EDI document types. Jobisez LLC can also provide assistance if you need additional help.

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The EDI 540 Segments and Elements

SegmentDescriptionSectReqMax LoopMax UsagePos
BGNBeginning SegmentHM011
N1Party IdentificationHO99999912
N2Additional Name InformationHO023
N3Party LocationHO024
N4Geographic LocationHO015
PERAdministrative Communications ContactHO09999996
REFReference InformationHO09999997
NM1Individual Or Organizational NameDM99999918
N2Additional Name InformationDO029
N3Party LocationDO0210
N4Geographic LocationDO0111
PERAdministrative Communications ContactDO099999912
REFReference InformationDO099999913
ENTEntityDM999999114
IN2Individual Name Structure ComponentsDO099999915
N3Party LocationDO0216
N4Geographic LocationDO099999917
REFReference InformationDO099999918
YNQYes/No QuestionDO01019
DTMDate/Time ReferenceDO099999920
HDHealth CoverageDO0121
EMSEmployment PositionDO0122
PAMPeriod AmountDO099999923


SegmentElementDescriptionReqMin LengthMax LengthType
BGN1Transaction Set Purpose CodeM22ID
BGN2Reference IdentificationM150AN
BGN3DateM88DT
BGN4TimeC48TM
BGN5Time CodeO22ID
BGN6Reference IdentificationO150AN
BGN7Transaction Type CodeO22ID
BGN8Action CodeO12ID
BGN9Security Level CodeO22ID
N11Entity Identifier CodeM23ID
N12NameC160AN
N13Identification Code QualifierC12ID
N14Identification CodeC280AN
N15Entity Relationship CodeO22ID
N16Entity Identifier CodeO23ID
N21NameM160AN
N22NameO160AN
N31Address InformationM155AN
N32Address InformationO155AN
N41City NameO230AN
N42State Or Province CodeC22ID
N43Postal CodeO315ID
N44Country CodeC23ID
N45Location QualifierC12ID
N46Location IdentifierO130AN
N47Country Subdivision CodeC13ID
PER1Contact Function CodeM22ID
PER2NameO160AN
PER3Communication Number QualifierC22ID
PER4Communication NumberC1256AN
PER5Communication Number QualifierC22ID
PER6Communication NumberC1256AN
PER7Communication Number QualifierC22ID
PER8Communication NumberC1256AN
PER9Contact Inquiry ReferenceO120AN
REF1Reference Identification QualifierM23ID
REF2Reference IdentificationC150AN
REF3DescriptionC180AN
REF4Reference Identification QualifierO23ID
REF5Reference IdentificationO150AN
REF6Reference Identification QualifierO23ID
REF7Reference IdentificationO150AN
REF8Reference Identification QualifierO23ID
REF9Reference IdentificationO150AN
NM11Entity Identifier CodeM23ID
NM12Entity Type QualifierM11ID
NM13Name Last Or Organization NameC160AN
NM14Name FirstO135AN
NM15Name MiddleO125AN
NM16Name PrefixO110AN
NM17Name SuffixO110AN
NM18Identification Code QualifierC12ID
NM19Identification CodeC280AN
NM110Entity Relationship CodeC22ID
NM111Entity Identifier CodeO23ID
NM112Name Last Or Organization NameO160AN
N21NameM160AN
N22NameO160AN
N31Address InformationM155AN
N32Address InformationO155AN
N41City NameO230AN
N42State Or Province CodeC22ID
N43Postal CodeO315ID
N44Country CodeC23ID
N45Location QualifierC12ID
N46Location IdentifierO130AN
N47Country Subdivision CodeC13ID
PER1Contact Function CodeM22ID
PER2NameO160AN
PER3Communication Number QualifierC22ID
PER4Communication NumberC1256AN
PER5Communication Number QualifierC22ID
PER6Communication NumberC1256AN
PER7Communication Number QualifierC22ID
PER8Communication NumberC1256AN
PER9Contact Inquiry ReferenceO120AN
REF1Reference Identification QualifierM23ID
REF2Reference IdentificationC150AN
REF3DescriptionC180AN
REF4Reference Identification QualifierO23ID
REF5Reference IdentificationO150AN
REF6Reference Identification QualifierO23ID
REF7Reference IdentificationO150AN
REF8Reference Identification QualifierO23ID
REF9Reference IdentificationO150AN
ENT1Assigned NumberO16N0
ENT2Entity Identifier CodeC23ID
ENT3Identification Code QualifierC12ID
ENT4Identification CodeC280AN
ENT5Entity Identifier CodeC23ID
ENT6Identification Code QualifierC12ID
ENT7Identification CodeC280AN
ENT8Reference Identification QualifierC23ID
ENT9Reference IdentificationC150AN
IN21Name Component QualifierM22ID
IN22NameM160AN
IN23NameO160AN
N31Address InformationM155AN
N32Address InformationO155AN
N41City NameO230AN
N42State Or Province CodeC22ID
N43Postal CodeO315ID
N44Country CodeC23ID
N45Location QualifierC12ID
N46Location IdentifierO130AN
N47Country Subdivision CodeC13ID
REF1Reference Identification QualifierM23ID
REF2Reference IdentificationC150AN
REF3DescriptionC180AN
REF4Reference Identification QualifierO23ID
REF5Reference IdentificationO150AN
REF6Reference Identification QualifierO23ID
REF7Reference IdentificationO150AN
REF8Reference Identification QualifierO23ID
REF9Reference IdentificationO150AN
YNQ1Condition IndicatorC23ID
YNQ2Yes/No Condition Or Response CodeM11ID
YNQ3Date Time Period Format QualifierC23ID
YNQ4Date Time PeriodC135AN
YNQ5Free-Form Message TextO1264AN
YNQ6Free-Form Message TextO1264AN
YNQ7Free-Form Message TextO1264AN
YNQ8Code List Qualifier CodeC13ID
YNQ9Industry CodeC130AN
YNQ10Free-Form Message TextC1264AN
DTM1Date/Time QualifierM33ID
DTM2DateC88DT
DTM3TimeC48TM
DTM4Time CodeO22ID
DTM5Date Time Period Format QualifierC23ID
DTM6Date Time PeriodC135AN
HD1Maintenance Type CodeM33ID
HD2Maintenance Reason CodeO23ID
HD3Insurance Line CodeO23ID
HD4Plan Coverage DescriptionO150AN
HD5Coverage Level CodeO33ID
HD6CountO19N0
HD7CountO19N0
HD8Underwriting Decision CodeO11ID
HD9Yes/No Condition Or Response CodeO11ID
HD10Drug House CodeO23ID
HD11Yes/No Condition Or Response CodeO11ID
EMS1DescriptionO180AN
EMS2Employment Class CodeO23ID
EMS3Occupation CodeO46ID
EMS4Employment Status CodeO22ID
EMS5Reference Identification QualifierC23ID
EMS6Reference IdentificationC150AN
EMS7Reference IdentificationC150AN
EMS8Reference Identification QualifierC23ID
EMS9Identification Code QualifierC12ID
EMS10Identification CodeC280AN
EMS11Percent, Decimal FormatO16R6
EMS12Employment Status CodeO22ID
EMS13Identification Code QualifierC12ID
EMS14Identification CodeC280AN
EMS15Employment Class CodeO23ID
PAM1Quantity QualifierC22ID
PAM2QuantityC115R
PAM3Unit Or Basis For Measurement CodeC22ID
PAM4ExponentC115R
PAM5MultiplierC110R
PAM6Unit Or Basis For Measurement CodeC22ID
PAM7ExponentC115R
PAM8MultiplierC110R
PAM9Unit Or Basis For Measurement CodeC22ID
PAM10ExponentC115R
PAM11MultiplierC110R
PAM12Unit Or Basis For Measurement CodeC22ID
PAM13ExponentC115R
PAM14MultiplierC110R
PAM15Unit Or Basis For Measurement CodeC22ID
PAM16ExponentC115R
PAM17MultiplierC110R
PAM18Amount Qualifier CodeC13ID
PAM19Monetary AmountC118R
PAM20Unit Of Time Period Or IntervalC22ID
PAM21Date/Time QualifierC33ID
PAM22DateC88DT
PAM23TimeC48TM
PAM24Date/Time QualifierC33ID
PAM25DateC88DT
PAM26TimeC48TM
PAM27Percent QualifierC12ID
PAM28Percentage As DecimalC110R
PAM29Yes/No Condition Or Response CodeO11ID


Official Definition:
Data contents of the Notice of Employment Status Transaction Set (540) for use within the context of an Electronic Data Interchange (EDI) environment. This standard can be used to notify government agencies or authorized parties of the identity of newly hired employees, of the termination of employees, or to confirm employment status. The transaction set may also be used to convey this information between authorized parties, or to convey responses from the agency if necessary.



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